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Every every day, we hear of the latest data breach. These incidents can be financially devastating for a company, destroy the trust that clients, patients, or customers have in the brands they trust and create legal nightmares. All of this is due to cybercriminals gaining access to sensitive information whether it is in paper or digital form – that is stored in the documents (both physical and electronic) companies manage and utilize.

This is the reason why secure document management isn’t just a best practice, it’s a necessity. Secure document management will ensure that data is protected from intrusion and unwarranted access. It helps companies meet important compliance standards like HIPAA, GDPR, FINRA, and SEC.

Digital rights, encryption of documents watermarking, and a well-defined control of access are the primary types of secure documents management. These options allow to limit access to documents to only those who require it for their work, and prevent them from copying, editing or printing.

Document security is about limiting how many times a document could be printed, downloaded, or saved on another computer. This makes it impossible for cybercriminals “rip” your data to transfer it to their own. It can also help reduce the chance that a file will be corrupted as a result of a mistake that happens when a user alters a file by accident or in a malicious way.

Secure document management can help companies save money, time and energy by eliminating manual processes that could lead to mistakes. They also help improve client communication and create more trusting relationships. These tools are essential to the success of any company.